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E731. 7 Critical Checkpoints to Hit Before Year-End

⏱️ 31:22 🎤 Caleb Auman, Brittany Auman
AUDIO EPISODE
E731. 7 Critical Checkpoints to Hit Before Year-End
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Chapters

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  • 0:00
    Introduction & Built for Contractors
    Caleb introduces the podcast and shares how his business transformed by implementing scalable systems, then introduces 'Built for Contractors' program.
  • 4:44
    Company Cam & Sponsors
    The hosts thank Company Cam and other sponsors, highlighting the benefits of Company Cam for job site communication and documentation.
  • 7:45
    Year-End Checkpoints Overview
    Caleb introduces the 7 critical checkpoints generated by AI for year-end review, emphasizing the importance of external financial guidance.
  • 11:32
    Profitability & Revenue Per Hour
    Discussion on comparing year-to-date profitability against budget and the significance of tracking revenue per hour for operational efficiency.
  • 17:04
    Capacity, Backlog & Sales Pipeline
    Analysis of remaining capacity, backlog, and planning the sales pipeline for the upcoming season, including securing winter work.
  • 28:49
    Cash Flow & Collections
    Emphasis on diligent cash flow management, accounts receivable, and planning for upcoming payables and winter expenses with a CFO.
  • 34:05
    People & Equipment Readiness
    Strategies for retaining, training, and hiring staff, as well as planning equipment repairs and offseason work to avoid winter challenges.

Speakers

C
Caleb Auman
Host
B
Brittany Auman
Host

Key Takeaways

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Regularly compare year-to-date revenue, gross margin, overhead, and net profit against your budget to identify true profitability and service line performance.

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Track your revenue per hour (RPH) by dividing gross revenue by total paid labor hours to assess crew efficiency and inform estimating, training, and production adjustments.

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Measure your committed work, available crew hours, and the revenue gap to year-end, then create a realistic plan to fill remaining weeks and maximize output.

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Evaluate your sales pipeline by reviewing proposal volume, close rates, and average proposal size in August to ensure a strong start to the next season, especially for winter work.

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Maintain strict control over cash flow by closely monitoring accounts receivable and payable, leveraging a fractional CFO for accurate projections and strategic transfers.

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Proactively plan for winter by deciding which staff to retain, train, or hire, and scheduling equipment repairs, replacements, and offseason work to avoid costly disruptions.

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Do not hesitate to 'fire' service providers or even employees who are not aligning with your business goals; clarity and kindness dictate addressing underperformance swiftly.

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