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Confirmation RFI | 5 Minute Friday

⏱️ 7:43 🎤 Eddie Campbell, Tyler Campbell
AUDIO EPISODE
Confirmation RFI | 5 Minute Friday
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Chapters

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  • 0:00
    Burnprogear.com for team apparel
    Eddie introduces Burnprogear.com for high-quality, affordable team apparel with custom logos and no minimums.
  • 0:54
    Introduction to Confirmation RFI
    Eddie introduces the concept of a 'confirmation RFI' as a solution to common RFI problems that cause project delays.
  • 2:26
    The problem with RFIs
    Eddie and Tyler discuss the main problem with traditional RFIs: they signal a lack of information and can lead to significant scheduling delays.
  • 5:01
    The power of the phone
    Eddie suggests picking up the phone to directly communicate with the person who has the information needed, rather than waiting for an RFI response.
  • 5:41
    Capturing design intent via phone
    Eddie explains how to use phone calls to understand the designer's intent and pre-emptively resolve questions before writing an RFI.
  • 8:33
    Writing the Confirmation RFI
    After a phone discussion, the contractor writes an RFI that already contains the agreed-upon solution, requiring only a 'yes' or 'accepted' from the recipient.
  • 10:33
    Rehashing the process
    Tyler re-summarizes the confirmation RFI process: call, resolve, then send an RFI that can be quickly approved to keep the project moving.
  • 12:24
    Respecting time and chain of command
    Eddie advises respecting the time of designers, owners, and engineers, and navigating the chain of command carefully when making direct calls.
  • 16:45
    Benefits of Confirmation RFI
    Eddie highlights that this method saves time, creates a clear project record, and provides an 'answer' within the RFI for quick approval.
  • 18:16
    Feedback and outro
    Tyler encourages listeners to try the confirmation RFI method and share their experiences, good or bad, with the hosts.

Speakers

E
Eddie Campbell
Host
T
Tyler Campbell
Host

Key Takeaways

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Prioritize direct communication by calling the relevant party to resolve issues before sending a formal RFI.

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Understand the designer's intent by asking targeted questions during phone calls to anticipate potential RFI answers.

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Draft RFIs with proposed solutions or answers, allowing the recipient to simply confirm or accept, rather than formulate a new response.

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Respect the time of designers, engineers, and other stakeholders when making direct calls.

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Maintain a clear paper trail by following up phone conversations with a 'confirmation RFI' for formal documentation.

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Navigate the chain of command appropriately, potentially seeking permission for direct contact if necessary.

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